Addictions Recovery Center, Inc (ARC) in Medford, Oregon is a behavioral health agency providing a trauma-informed, comprehensive continuum of substance use and co-occurring mental health disorder treatment services in Southern Oregon. We are seeking a full-time Executive Administrative Assistant to be a key point of contact for the President & Chief Executive Officer (CEO) and Board of Directors.

ARC’s Executive Administrative Assistant provides administrative and clerical support to the President & CEO, the Board of Directors, and various Board committees. They support the efficient and effective operations of agency executive functions, provide excellent customer service, and are well-organized, computer proficient, and detail oriented. In addition, the Executive Administrative Assistant models a professional, responsive, and helpful work ethic while maintaining open, ongoing lines of communication and collaboration with agency leadership and external community partners.

Duties will include but are not limited to:

• Handling sensitive and confidential information with the utmost discretion and professionalism
• Providing administrative and clerical support to the Board of Directors and Board committees under the oversight of the CEO
• Maintaining and managing the Board of Directors and CEOs calendars
• Preparing meeting schedules, invitations, and materials
• Assisting with presentations and taking meeting minutes
• Maintaining Board of Directors and CEO records and filing
• Preparing and editing documents or reports for accuracy, spelling, and grammar
• Conducting research and gathering information as requested by the CEO
• Scheduling meetings with internal and external attendees
• Conducting tours with visitors as needed

ARC is an anti-harassment and anti-racism agency. The successful candidate will be responsible for creating and maintaining a professional, safe, and welcoming environment for all staff and clients.

• Education, Credentials and Skills should include:
• Bachelor’s degree
• Minimum of 5 years executive-level administrative support experience
• Prior healthcare administrative experience in an executive setting preferred
• Previous experience supporting a nonprofit Board of Directors preferred
• Ability to type 60 words per minute or more
• High proficiency in utilizing Microsoft Office products
• Highest level of accuracy and attention to details
• Excellent organizational and time-management skills
• Excellent written and verbal communication skills, including grammar and spelling
• Spanish bilingual preferred

Compensation and benefits include:

• Most ARC employees are scheduled four-days a week to support their ability to maintain a healthy work and life balance; medical and sobering positions are scheduled to work three days a week
• Starting salary ranging from $47,840.00 to $55,016.00, depending on credentials, skills and experience
• Three (3) to six (6) weeks of Vacation accrued per year, based upon years of service
• Sick time is accrued for all employees based on regularly scheduled hours
• Ten (10) Paid Holidays each year: New Year’s, MLK Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Christmas Day

Additional benefits include:

• Medical and Dental Health Coverage and a minimum $50,000 Basic Life & AD/D with no premium cost for employee coverage
• $6,000 per year Deductible Health Reimbursement Account (HRA)
• Additional Voluntary Benefits including Vision Coverage, Critical Illness & Accident Coverage, Guarantee Issue Supplemental Life Insurance at group premium rates, and Pet Insurance Discount
• Flexible Spending Account (FSA)
• 401k Retirement Plan with Employer Match and immediate vesting
• Assistance with work-related licensure/certification fees
• Employee Assistance Program (EAP)
• Reduced cost Mercy Flights ambulance service household membership
• Qualified Employer for Public Service Student Loan Forgiveness and HRSA SUD Student Loan Repayment

Addictions Recovery Center, Inc. is committed to providing a safe and healthy environment for our staff and clients by maintaining a drug-free workplace. Applicants must be able to pass a criminal background check and pre-employment drug screen, including a screening for medical and recreational marijuana. All inquiries are confidential. Open until filled.

Please submit a complete resume and cover letter that briefly shares how you are qualified and why you are applying for this position. To apply online, fill out the form and attach a resume below. You may also submit your cover letter and resume by emailing HumanResources@AddictionsRecovery.org.

Don’t miss out on this opportunity – apply today!

Addictions Recovery Center, Inc. is an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

LGBTQIA2S+ applicants are encouraged to apply.